Bookkeeping

Track income and expenses in the ledger.

What is Bookkeeping in Nuvio One?

The bookkeeping module lets you record all your business income and expenses in one place, giving you a clear picture of your financial health. You can track transactions, attach receipts, categorize spending, and generate profit & loss reports.

Access: Bookkeeping is available to Owners and Admins only.

Viewing Transactions

Go to Bookkeeping → Ledger in the top menu.

Filter transactions by:

• Type — Income or Expense
• Category — The category you assigned
• Date range — A specific period
• Payment method — How the payment was made
• Reconciled — Whether the entry has been reconciled against your bank
• Project / Contact / Organization — Transactions linked to a specific client or project
• Search — By description or keyword

Recording a Transaction

1. Go to Bookkeeping → Ledger.
2. Click New Transaction.
3. Fill in:
   • Type — Income or Expense
   • Amount
   • Date
   • Category — Select from your list (see Managing Categories below)
   • Payment method — e.g., Bank Transfer, Credit Card, Cash
   • Description — What this transaction is for
   • Project / Contact / Organization — What or who this relates to (optional)
   • Reconciled — Mark if you have matched this against your bank statement
4. Click Save.

Attaching a Receipt

For expense transactions, you can attach a digital receipt:

1. Open the transaction.
2. Click Upload Receipt.
3. Select an image (JPG, PNG) or PDF of the receipt.

To view or download a receipt later, open the transaction and click Download Receipt. To delete it, click Delete Receipt.

Managing Categories

Categories help you organize income and expenses into meaningful groups (e.g., "Software Subscriptions", "Client Revenue", "Travel").

Go to Bookkeeping → Categories:

• Add a category — Name it and assign it as an income or expense type
• Edit a category — Rename or recolor
• Delete a category — Only possible if no transactions use it

Profit & Loss Summary

Go to Bookkeeping → Summary to see your P&L:

• Total income vs. total expenses for any period
• Net profit/loss
• Breakdown by category

P&L by Client or Project

Click By Entity to see your P&L broken down by:

• Project — which projects made money
• Contact — which clients are most valuable
• Organization — which companies generate the most revenue

Exporting Transactions

Go to Bookkeeping → Export to download a CSV file of all your transactions for a given date range. This is useful for sharing with your accountant.

Frequently Asked Questions

Is bookkeeping the same as invoicing? No — they work together but are separate. Invoices track what you have billed clients. Bookkeeping tracks actual money in and out of your business account. When a client pays an invoice, you would record that payment as a bookkeeping income transaction.

Do I need to use bookkeeping if I have invoices? Invoices are for client billing. Bookkeeping gives you the complete financial picture including expenses, which invoices do not capture. Both are recommended for a full view of your finances.

Can I connect my bank account to import transactions automatically? Bank import / open banking integration is on our product roadmap. Currently, transactions are entered manually or imported via CSV.

Who can see bookkeeping data? Only Owners and Admins can access the bookkeeping module.